How to Update or Add Products to Tan-Link

To add product to inventory, go to Management > Products > Add or Update Products

Once this has been selected, the following window will come up:

From here you will select ADD NEW PRODUCT.  The following window will open to enter the product information.  The "UPC code" is not required, but, useful if scan guns are used to sell products in your store.  The Name entered will be what appears when the item is searched for or sold.  The "Description" box is only necessary to have information entered IF you have the ONLINE STORE/ONLINE BOOKING package with Tan-Link.  The information entered here will be the description  that shows on your store for customers to view. By Default, your site will be created with only a few categories.  You can however split apart your inventory however you would like by adding more categories to your site.  You can do this by going to MANAGEMENT > PRODUCTS > ADD CATEGORIES.  Adding the proper categories will aid in how you view your sales in your Leadership Scorecard and in Reports. "Price" will be the amount you sell it for PRE-TAX and the "Cost" is your purchase price.  Adding the purchase price will allow you to see your profit when viewing reports and will also allow  you to know if you have hit your target order price when trying to obtain FREE SHIPPING when placing orders.   If you pay a flat commission you will enter it into the "Commission" box.  Every time a product is sold the system will apply this commission to the sale, pre-tax.  If a product is discounted it will apply the commission to the base price AFTER the discount.  

"Promo Code"  can be used when offering Promos on your online store.  You may enter multiple codes separated by a comma, that give the same discount.  This can be valuable when tracking how you are best reaching your customers for marketing purposes.  Once all information is entered you will select ADD PRODUCT.

Once products have been entered, you can either place your cursor in the SEARCH box and scan the product to pull it up, or you can enter a Key Phrase in the name of the product to pull up the item.  Otherwise the entire product list will show in alphabetical order to the left as shown below and the scroll bar can be used to scroll through the list.

Products can be edited at any time by pulling up the proper item through one of the means listed above or by clicking on the item from the above list.  Once selected, the following window will open:

UPC, Name, Description, Category, Price, Cost and Commission can be edited by placing the cursor in the proper box and replacing with the correct information.  To adjust whether or not Tax is charged on an item, you will select the radio button to the left of Yes or No under Charge Tax.  If a product is no longer carried in your salon, you will change the STOCK selection to "No".  This will pop this product to the bottom of your list and will make it NON-SEARCHABLE and NON-SELLABLE.  If you have the ONLINE STORE feature, you can make a product viewable for purchase by clicking on the Available Online and selecting the radio button for "Yes".  An image can be uploaded from here to show online by clicking on "Choose File" and selecting the proper image to upload from your computer.  Please see guide: How to Add Product to Online Store for proper dimensions of images. 

To make a product NOT discountable, you will go to Management > Edit Product List. A new window will appear as shown below:

Select the radio button to the left of the product you wish to turn discounts off for and in the box that opens you will change the "1" to a "0". The system will no longer allow discounts to be applied to this product.